what is a data entry clerk?

A data entry clerk is an expert at entering and updating information in computerized databases and other software programs. You can expect a wide range of tasks relating to data management due to the dynamic nature of the business. Also called an office clerk, duties range from filing and typing to inputting data into various computer systems. You'll also be expected to use multiple office machines (including photocopiers and fax machines), write and send mail, edit documents, answer phones, and deliver messages.

The nature of your workplace may have a significant bearing on the responsibilities you're tasked with carrying out. You'll be charged with maintaining and organizing physical and virtual files to ensure that data is accurately recorded and accessible when needed. As a data entry clerk, you must pay special attention to detail when adding data, entering and reviewing data in computer systems, and ensuring data accuracy.

Working as a data entry clerk is crucial to an office's success since you'll be responsible for assisting with essential routine duties. For many organizations, it's important that relevant information is recorded and easily accessible when needed.

Would working as a data entry clerk suit your skill or interest? Then read on to discover what competencies and qualifications you need to thrive in a data entry clerk role.

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average data entry clerk salary

Data entry clerk salaries in the United States vary depending on factors such as location, years of experience, and the overall industry. Data entry clerks earn a median yearly salary of $37,970, which works out to a mean hourly compensation of $18.26, according to the U.S. Bureau of Labor Statistics (BLS).

Your salary as a data entry clerk usually varies depending on different factors. Prior pertinent experience is essential. Most of the time, your salary will increase as you gain experience and demonstrate competence. Knowledge of particular software applications or your industry can also increase your earning potential.

Your salary depends on the industry and scale of the company. Larger companies or those in sectors such as banking or healthcare, where precise information is required more frequently, may pay more to attract and retain good employees. In the same way, location is an essential factor, and so too is size. Urban companies are more likely to adjust their salary structures in response to economic conditions, which may result in more excellent starting salaries.

Your income as a data entry clerk is affected by your educational background or professional certifications. A high school diploma may suffice for entry-level data entry positions. Still, a bachelor's degree or certificate in a relevant field increases your marketability to employers and your compensation.

Wondering what you can earn as a data entry clerk? Find out immediately with the Randstand salary checker! You can easily see what the average salary of a data entry clerk is.

close up, hands typing on keyboard
close up, hands typing on keyboard
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types of data entry clerks

Various types of positions fall under the job profile of a data entry clerk. Some that you may choose from include:

  • numeric data entry clerk: As a numeric data entry clerk, you're responsible for keying in numerical information such as financial and statistical data. You have the skills and knowledge to efficiently enter data into the required software.
  • alphanumeric data entry clerk: One of your duties as an alphanumeric data entry clerk is to enter text and numerical data into various computer systems and databases. Expect to use your fast typing speed and capacity for accurately processing a large variety of information.
  •  image data entry clerk: As an image data entry clerk, you extract textual information from visible pictures such as photographs, scanned documents, and the like. You add images to databases, categorize material inside such systems, and write captions for those photographs. A keen sense of observation and familiarity with digital image processing software are prerequisites for this position.
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working as a data entry clerk

Data entry clerks are responsible for promptly retrieving and updating digital documents and database files. In addition to scanning and inputting data into an online system, their duties could also include sorting and organizing physical documents.

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data entry clerk skills and education

A high school diploma or its equivalent is typically required for employment as a data entry clerk. However, your chances of earning a pay boost will increase if you get take additional steps such as:

  • certifications: Training programs and certificate courses in data entry could provide you with marketable abilities in software operation, typing, record keeping, and other essential office tasks.
  • additional education: More well-rounded education and possibly more employment opportunities could be yours with an associate's degree in office administration, business administration, or computer science.
  • attending seminars: Keep up with the latest innovations and industry standards by attending seminars and workshops on data entry software, database management, and other administrative skills.

skills and competencies

To advance in the field of data entry clerks, the following skills and competencies are valuable:

  • ability to enter data quickly and accurately
  • competency in both spoken and written expression
  • capable of working with Microsoft Office or a similar suite
  • ability to plan and pay close attention to detail
  • confidentiality in communication and record keeping
  • autonomy in the workplace
hand navigating touch screen showing data
hand navigating touch screen showing data
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FAQs about working as a data entry clerk

Here you will find answers to the most frequently asked questions about data entry clerks.

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